MANAGED PRINT

DISTRIBUTION ONE

Pricing Request

Request For MPS: D1 submission.

Welcome to this MPS managed print proposal from Distribution One. While this example highlights Epson in the solution, please note that Distribution One is brand agnostic.

We carefully select devices and technologies based solely on each client’s unique requirements, thus ensuring the best-fit solution every time.

About: Distribution One

About: Epson

Your Better Managed Print Solution

Distribution One, in collaboration with Epson Print Solutions, offers a secure and easy-to-manage Cloud Print Management solution designed for the unique needs of early learning centres.

At the centre of this solution is the Epson WorkForce Pro WF-C878R - a robust A3 colour multifunction printer that delivers vibrant, high-quality prints with minimal maintenance and maximum cost-efficiency.

It also includes the traditional MPS features:

• Delivery, setup and training tailored for non-technical staff.

• Ongoing on-site support to ensure minimal disruption to your centre.

• Automatic supply replenishment with proactive low-ink notifications and real-time page-count tracking.

Designed for Your Environment

Safe for Children & Office Environments – Unlike laser printers and copiers which can release harmful gases such as; benzene, toluene, styrene, xylene, ultra-fine particles, carbon monoxide, nitrogen dioxide, and sulphur dioxide when heated, Epson’s Heat-Free Inkjet Technology emits none of these. This makes Epson ideal for early learning centres, offices, and shared spaces.

Eco-Friendly Efficiency – Epson’s Heat-Free Technology reduces energy usage by up to 85% compared to traditional laser devices. With no fuser unit to heat, Epson printers operate with significantly lower power consumption - making them both environmentally and budget friendly.

Cleaner Consumables – No more toner spills or dusty cartridges. Epson’s minimal consumables are clean and easy to replace - no mess on clothes, carpets, or hands. And with consumables that can last up to 86,000 pages, interruptions are rare and maintenance is minimal.

Intelligent Monitoring & Reporting – We provide real-time reporting on usage, device performance, and consumable status. Automated alerts notify staff of low supplies or service needs, streamlining fleet management and reducing downtime.

Increasing Your Productivity

Seamless Support – Distribution One’s Clever Print management solution is purpose-built to support clients who demand reliability, high productivity, and simplified control. By leveraging the advanced capabilities of the Epson WorkForce Pro WF-C878R, powered by PrecisionCore Heat-Free Technology, we deliver a print environment that’s cost-effective, low-maintenance, and performance-driven.

Reduce IT Workload and Save Time – Eliminating the need for extra hardware or software results in fewer disruptions, faster issue resolution, and greater overall efficiency.

Print Security – Epson is an industry leader in print security innovation. Its hardened software architecture is purpose-built to protect data and devices across your entire organisation - because in today’s world, secure printing isn’t optional, it’s essential.

Massive Print Yield – The hi-yield replaceable consumables delivers up to 86,000 pages in black and 50,000 pages in colour, significantly reducing the need for consumable changes and service interruptions.

Productivity – The WF-C878R combines high-volume printing, quick output, efficient media handling, cost savings, and intelligent management - all designed to maximise productivity in busy office environments. Ideal for growing businesses and their print needs.

Supporting Your Sustainability Goals

Unlocking Sustainability – In many organisations, printing is often overlooked when it comes to sustainability goals. But with Epson's WorkForce Pro WF-C878R, it becomes a clear opportunity for positive environmental impact.

Cleaner Printing – Epson’s Heat-Free Inkjet Technology is engineered for a low-carbon future. The WF-C879R uses up to 85% less energy than comparable laser printers by eliminating the need for heat in the print process—reducing energy consumption, operational costs, and your carbon footprint.

Less Waste – What truly sets the WF-C878R apart is its hi-yield replaceable consumables, which enables ultra-high-yield printing - up to 86,000 pages in black and 50,000 in colour - with dramatically fewer consumable replacements.

✅ Less packaging waste

✅ Fewer maintenance interventions

✅ Reduced shipping frequency and emissions

Manufactured with Sustainability in Mind – using recyclable components and materials from responsibly sourced supply chains. With long-life imaging components and minimal moving parts, the WF-C878R requires less frequent servicing, further lowering its environmental impact.

Environmental Review – In short, the Epson WorkForce Pro WF-C878R isn't just a high-performance business printer - it's a smarter, greener choice that helps organisations align their print infrastructure with broader environmental and sustainability targets. Read more about Epson's Sustainability Vision Here.

Proven Managed Print Methodology

Discovery – Based on your emailed requirements and industry, Distribution One assess the print environment, identifying risks, sustainability, and workflows. Given the dual needs of a children’s and office environment, Distribution One recommends the best-in-class Epson WF-C878R - not only for its speed and eco-friendly performance, but also for its low emissions and absence of harmful fumes.

Design – Using these insights, we craft a solution to streamline operations and support your digital transformation - so you can focus on what matters most.

Implement – Our experienced team manages installation and transition, ensuring minimal disruption and high user adoption.

Review – Regular reviews ensure your solution evolves with your business, identifying new ways to drive efficiency and value.

Service and Support – With proactive monitoring, we resolve issues before they impact your business - reducing downtime and boosting productivity. Epson hardware includes on-site service and repair, thanks to the dedicated support team and proactive SLA management.

Project Resources – To deliver the rollout effectively, Distribution One and Epson will assign an IT engineer to; unpack, install, setup and train while on-site.

Timing – While hardware delivery occurs during business hours, to minimise disruption - setup, training and configuration can optionally take place after hours or during school holidays ➭ even weekend installation options are available.

Proven and Trusted Managed Print Partner

Proven Expertise – From leading manufacturers, distributors, national retailers and across both the financial and education sectors - Distribution One and Epson bring decades of trusted experience in delivering tailored Managed Print solutions.

Through our strategic partnership with a global print technology leader, we bring proven reliability and performance backed by a strong global track record across multiple industries.

To play, press and hold the enter key. To stop, release the enter key.

Your Tailored Managed Print Solution

Location – Office – Capacity – MFP – WiFi Print

Terrey Hills

Admin

Medium

Print Copy Scan

Yes

Model: Epson Work Force WF-878R (QTY: 1 in total)

Features:

Colour A3 / A4 Multifunction Device

Print | Scan | Copy

Print @ up to 25 pages per minute

Ethernet, Wireless b/g/n5 and Wi-Fi Direct

Mobile Print from tablets and smartphones

Resolution up to 4800 x 1200dpi

Brilliant colour accuracy and sharp black text

Large 12.7cm colour LCD Display

Four (4) x Paper Trays (A3/A4)

Floor Standing Device

Auto two-sided print, copy and scan

Remote support (firmware, etc) for the agreement

On-site service (parts, labour, etc) for the agreement

All consumables included + delivery costs included

Your Pricing Information

Solution – Every organisation is unique. That’s why Distribution One’s Managed Print Services are tailored to your exact business needs which by default include:

• Epson WorkForce WF-C878R - print | copy | scan

• Delivery, Installation, Configuration and Training

• All Consumables included - as well as all delivery costs

• Phone, Remote and On-Site Service and updates (including firmware, etc)

• One single easy to understand invoice

• Zero cost ($0.00) at the end of the agreement (and no balloon payment)

• Terry Hills ELC ownership of the WF-C878R asset after the end of the agreement

Agreement ➮ Print Hardware*

• Monthly cost: $ABC.00 inc GST ($XYZ ex GST)

• Term: 36-months

• $0 end of agreement costs

* Brand New Print Hardware - not reconditioned, second-hand or pre-loved

* End of Term Ownership (Print Hardware Asset) goes to the school

Agreement ➮ Cost Per Page◊

• Black & White: $0.00XX inc GST ($0.00XX ex GST)

• Colour: $0.0YY inc GST ($0.0YY ex GST)

◊ Fixed cost-per-page for the agreement term = no price increase guarantee

◊ Based on average 5% coverage of one side A4 page

◊ Prices based on an average of 500 black&white and 5,000 colour pages per month